Best Work Instruction Software: 6 Questions to Ask Before Purchasing

Michael Joseph, September 22, 2021

Work instructions used to be more of a formality, printed on paper and used to provide training or answer queries regarding suitable processes and techniques as needed. With increased product variety and consumer demand for higher quality, accurate and real-time work instructions are no more a nice-to-have but a must-have.

Furthermore, paperless work instructions can provide far more functionality than simply reducing paper usage.

But where do you start? How do you start your digital transformation by selecting the right work instruction software? When deciding which tool is best for your company, ask yourself these six questions to ensure you make the best decision.

What are your Work Instructions objectives?

What are your objectives for using work instruction software? Some businesses simply want to eliminate paper from their operations. Others are looking to digitally alter their businesses. Going paperless is a laudable objective, but if it’s your only goal, specialized software isn’t required. Use the software you most likely already have, such as PowerPoint, to create your presentation.

Is it possible to build smart work instructions with the software?

Look for software that allows you to write SMART work instructions if you want to make a difference. Operators are dynamically guided by smart work instructions software based on inputs from them and connected equipment. Rich media can be added to your work instructions using smart work instruction software. They also have sophisticated user management tools.

Is it possible to integrate the program with your other tools and systems?

Your gadgets and systems can communicate with smart work instructions software. Your operators will be better guided as a result of this. Consider a procedure that required you to select items from bins. Pick-to-light and light beam sensors can be connected to smart work instructions software. These instruments can detect if the operator is using the correct bin and illuminate it.

Is the software able to capture data that can be used?

Work instruction software that is smart goes beyond just instructing operators. It also gathers useful information about your operations. It accomplishes this in a variety of ways. First, smart work instruction software can automatically collect data as your operators move through the procedure. It can track cycle time per operator, for example. This information can be used to determine whether or not operators are reaching their deadlines.

What value does the software provide to operators?

Operators don’t employ work instructions for a variety of reasons, the most common of which is because they don’t add any value to them. When evaluating different tools, consider how they can benefit operators. Operators gain value from smart work instructions software because it helps them excel at their jobs. It shows them the most important knowledge they need to succeed.

How user-friendly is the software?

Make certain to inquire about the scope of the training and the associated charges. As a business strategy, several manufacturing software clients sell difficult-to-use software and charge you for training. As you compare suppliers, consider how easy their software is to use. Inquire about a demo or trial account, as well as user reviews.

Parting Thoughts

Digital work instructions are an important part of the digital transformation process. If you make the proper decision, promoting new software in your company can be a terrific method to increase your productivity and career.

To complete your digital transformation, you’ll need to seek out more service providers to meet your other requirements when choosing smart work instruction software as it will make you want to digitize additional aspects of your business. There are many great options to consider when deciding which software to purchase. Hence, choose wisely by considering the important requirements mentioned above.